Frequently asked questions

Trueday is a smart daily planner for iPhone that builds realistic schedules you can actually complete. It uses a 16-factor scheduling engine that considers your energy levels, location, prayer times, task priorities, deadlines, and dependencies to create an honest daily plan — no overbooking, no burnout.

Traditional planners let you stack 14 hours of tasks into an 8-hour day. Trueday is different:

• 16-Factor AI Engine — Scores and places every task using priority, urgency, energy matching, location clustering, dependencies, time windows, and 10 more factors
• 24-Hour Energy Curve — Your personal energy profile (Morning Lark, Night Owl, or Balanced) maps 24 hours across 3 tiers. Deep work lands in your peak hours, light admin fills recovery periods
• Radical Honesty — The app flags overloaded days and refuses to pretend you can do more than your available hours allow
• Prayer-Aware Scheduling — Astronomical prayer time calculations with 7 methods (MWL, ISNA, Umm Al-Qura, Egypt, and more) block scheduling during prayer windows
• Location Intelligence — Clusters tasks by location, calculates commute times between your saved places, and inserts travel buffers automatically
• Offline-First — Everything runs on-device. No internet required to plan your day

• iPhone (iOS 17+) — Full experience with timeline planning, drag-to-reschedule, and natural language task capture
• iPad — Optimized layout with sidebar navigation, split view, and keyboard shortcuts
• Home Screen Widgets — Today (small, medium, large), Progress, and Daily Load, plus a Next Task Lock Screen widget and Live Activities
• Siri & Shortcuts — 10 App Shortcuts covering create, complete, next task, show today, snooze, move, replan, context mode, clear your day, and free-form requests

Yes. Trueday is available now on the App Store for iPhone and iPad. Download it from truedayapp.com or search for Trueday on the App Store.

Onboarding takes about 2 minutes through a guided setup wizard:

1. Welcome — See the app's value proposition
2. Schedule Setup — Set your wake/sleep times and work days
3. Energy Profile — Choose your natural rhythm:
   • Morning Lark — Peak energy early, tapering off by afternoon
   • Night Owl — Slow start, peak energy in late evening
   • Balanced — Consistent energy with a mid-day dip
4. Prayer Times (Optional) — Opt in to automatic prayer time blocking
5. Notifications — Grant permission for smart reminders

You can skip any step and configure it later in Settings.

Your energy curve is a 24-point profile (one value per hour) that tells the scheduler when you're at your best. Each hour is rated Low, Medium, or High. The scheduling engine uses this to place demanding tasks (like "Deep Work") during your peak hours and lighter tasks during low-energy periods.

You can choose a preset (Morning Lark, Night Owl, Balanced) or customize individual hours in Settings > Profile > Energy Curve.

Tap the + floating action button on any screen. In the task form you can set:

• Title (up to 200 characters)
• Description (optional notes)
• Duration (5 minutes to 8 hours)
• Priority — Critical, High, Medium, or Low
• Category — Work, Personal, Study, Health, Errands, Household, Faith, Social, Finance, Other
• Energy Required — Low, Medium, or High
• Focus Level — Can be interrupted, Mild focus, or Deep focus
• Time Window — Morning, Afternoon, Evening, Night, or Anytime
• Deadline — Hard deadline (must finish by) and/or soft deadline (preferred date)
• Location — Link to a saved location
• Dependencies — Block this task until other tasks are completed

Once saved, the scheduling engine automatically places it in the optimal time slot on your timeline.

When you add tasks, Trueday scores each one across 16 factors — including priority, urgency, energy match, location, dependencies, and time windows. Higher-scoring tasks get placed first in your best available time slots, while lower-priority tasks fill in around them. The result is a realistic schedule that respects your constraints without overbooking your day.

The schedule automatically regenerates when:

• You open the app (foreground)
• You add, edit, or complete a task
• A calendar day changes (midnight)
• Significant time change events occur

You can also manually drag tasks to new time slots — the engine preserves your manual placement and works around it.

Trueday uses honest scheduling. If tasks cannot fit into your available hours:

1. Tasks are ranked by priority score
2. The highest-scoring tasks get scheduled first
3. Lower-priority tasks go into the Overflow list
4. You see a clear warning: "X tasks couldn't fit today"
5. The app suggests deferring overflow tasks to tomorrow or splitting them into smaller chunks

Yes. On the Today Timeline, simply drag a task to a new time slot — it snaps to 15-minute intervals. The scheduling engine preserves your placement and works around it during future regenerations (your manually placed task gets a +100 point bonus so it won't be moved).

For example, if the AI scheduled "Deep Work" at 10 AM but you'd rather do it at 2 PM, just drag it to 2 PM. The engine will reshuffle lower-priority tasks to accommodate your change.

You can also pin a task to a specific date, which gives it the strongest scheduling signal.

Each task has an energy requirement (Low, Medium, High). Your profile has a 24-hour energy curve. The scheduler:

• Perfect match (task energy = your energy at that hour) → +20 points
• One level off → +12 points
• Two levels off → +5 points
• Complete mismatch → 0 points, tries next window

If no energy-matched window exists, the task still gets scheduled with a warning.

Long tasks that don't fit in a single time window can be automatically split into smaller Pomodoro chunks (25-minute work blocks with 5-minute breaks). After 4 chunks, a longer 15–30 minute break is inserted.

Enable splitting per-task with the "Splittable" toggle. The scheduler tracks progress across chunks ("Day 1 of 2", "3 of 5 chunks done").

You can make one task wait for another to complete. For example, "Review proposal" can depend on "Write proposal draft". Dependency chains add +20 points per blocked task to the upstream task, ensuring prerequisites are scheduled first.

The app validates for circular dependencies (A depends on B depends on A) and blocks them.

1. Save frequent locations (Home, Office, Gym, Mosque, Market, or Custom) with coordinates
2. Set commute times between location pairs manually or auto-calculate via Apple Maps
3. The scheduler clusters same-location tasks together (+20 points bonus)
4. Travel buffers are inserted between different-location tasks (15 min minimum or 20% of travel time)
5. Transport modes supported: Driving, Walking, Transit

Clustering and travel buffers run on every plan. Free includes 3 saved locations; Pro removes that cap so you can track commutes between as many places as you like.

When enabled in Settings or during onboarding:

1. Trueday calculates the 5 daily Islamic prayer times (Fajr, Dhuhr, Asr, Maghrib, Isha) using your location
2. Prayer events are auto-generated as fixed blocks on your timeline (default 15 minutes each)
3. The scheduler never places tasks during prayer windows
4. Calculation uses astronomical Julian-day sun positioning for accuracy

7 methods are available:

• Muslim World League (MWL)
• Islamic Society of North America (ISNA)
• Egyptian General Authority
• Umm Al-Qura (Saudi Arabia)
• University of Islamic Sciences, Karachi
• Dubai
• Jafari (Shia)

You can also choose the Asr calculation method: Standard or Hanafi.

Go to Settings > Prayer or enable during onboarding. You'll need to grant location access so the app can calculate accurate times for your area.

Yes. In two ways:

1. Read Sync (Free) — Import your Apple Calendar events so the scheduler avoids conflicts. You choose which calendars to import, and events appear as blocked time on your Trueday timeline
2. Write-Back (Pro) — Two-way sync: tasks you schedule in Trueday appear as events in Apple Calendar. Edits sync both ways with conflict resolution

Yes. You can enable or disable individual calendars (Work, Personal, Shared) in Settings. Events are color-coded by source calendar on your timeline.

Yes, with three modes:

• Adaptive — Adjusts break length based on your energy level
• Pomodoro (Strict) — Classic 25/5 Pomodoro cycles
• Continuous — No breaks until you pause

The timer is context-aware: it knows which task you're working on and tracks actual vs. estimated duration for analytics.

10 built-in categories: Work, Personal, Study, Health, Errands, Household, Faith, Social, Finance, Other — each with its own icon and color.

Pro users can also create custom categories with personalized names, icons, and colors (up to 50).

Tasks move through a state machine with 7 states:

1. Pending — Created, not yet scheduled
2. Scheduled — Placed on the timeline by the engine
3. In Progress — You're working on it (only one at a time)
4. Paused — Temporarily stopped (max 3 pauses per task)
5. Completed — Done
6. Deferred — Postponed to another day
7. Cancelled — Removed from schedule

Yes. After completing a task, you have a 5-minute undo window. A toast notification appears with an "Undo" button. The task reverts to its previous state with its original time slot.

Yes. From notifications or the task detail view, snooze with presets (10 min, 30 min, 1 hour, 2 hours) or choose a custom time. Maximum 5 snoozes per task before you must complete, defer, or cancel it.

Yes. Set tasks to repeat on schedules: Daily, Weekdays, Weekly, Biweekly, Monthly, Yearly, or custom rules. When editing a recurring task, choose scope: "Only This Instance", "This and Future", or "All Instances".

Available on Pro tier.

Yes. Full-text search across titles and descriptions with filters for status, category, priority, and date range. Recent searches are saved (up to 10).

The Analytics dashboard shows:

• Completion Rate — % of tasks completed on time
• On-Time Rate — Tasks finished before their deadline
• Duration Accuracy — Actual vs. estimated time comparison
• Category Breakdown — Pie/bar charts showing time per category
• Peak Hours — Heatmap of your most productive hours
• Trends — Weekly and monthly performance trends (Improving, Declining, Stable)

Timeframes: Today, Week, Month, Quarter, Year, or All time.

Free users see 7 days of analytics history. Pro users get 365 days.

All analytics are calculated on-device. No data is sent to external servers. Your productivity insights stay private on your iPhone.

Yes. Using on-device Core ML models, Trueday:

• Predicts task duration based on your history
• Suggests energy levels for new tasks
• Recommends time windows based on when you typically do similar tasks
• Shows suggestion chips in the task creation form

All learning happens locally — no data leaves your device.

Trueday doesn't just pack tasks — it respects real life. In Settings > Schedule Realism, configure:

• Morning Routine Buffer — 15 to 120 minutes blocked after waking (shower, coffee, etc.)
• Context-Switching Time — Transition buffers between different types of tasks
• Commute Blocking — Automatic travel time before/after work
• 80% Utilization Rule — Never fill more than 80% of your day, leaving room for the unexpected
• Eat the Frog Mode — Schedule your hardest task first thing in the morning
• Energy Inertia — Prevent bouncing between high and low energy tasks

Presets available: Strict, Relaxed, Office, and Remote.

Yes. Schedule Diagnostics (accessible from the Today view) shows:

• Utilization % — How full your day is
• Overloaded day detection — Clear warnings when you're over capacity
• Unscheduled task count — Tasks the engine couldn't place
• Conflict list — Overlapping items that need resolution
• Buffer coverage — How much breathing room you have between tasks
• Schedule quality score — Overall health rating for your day

Yes. Real-Time Schedule Adaptation automatically:

• Detects when a task runs past its scheduled end time
• Cascades adjustments to downstream tasks
• Reclaims time when you finish a task early
• Suggests moving deferred tasks into newly opened slots

After each week, Trueday presents a Weekly Review summarizing:

• Completion rate and on-time rate
• Category distribution chart
• Comparison vs. previous week
• Goal progress update
• Personalized improvement suggestions

Before confirming a reschedule, Trueday shows an Impact Preview:

• Lists all downstream tasks that will be affected
• Before/after comparison of your timeline
• Conflict indicators for any new overlaps
• One-tap confirmation or cancellation

Yes. Assign resource requirements to tasks: Laptop, Internet, Phone, Quiet Environment, Electricity, Meeting Room, Equipment, Vehicle, or Other. Resources are tracked per location, so the scheduler knows what's available where.

Yes. Life Goals let you define high-level objectives and link everyday tasks to them. Track progress as linked tasks are completed.

Goal categories include: Career, Health & Fitness, Financial, Learning & Growth, Relationships, Personal Development, and Creative Projects.

Set deadlines, frequency (daily, weekly, monthly, quarterly, yearly, one-time), and priority. Goal completion triggers a celebration animation.

Available on Pro tier.

Yes. Type something like "Meeting with John tomorrow at 3pm for 1 hour" and Trueday's Natural Language Parser extracts:

• Title: "Meeting with John"
• Date: Tomorrow
• Time: 3:00 PM
• Duration: 1 hour

It also recognizes priority keywords ("urgent", "important"), category keywords, and location mentions. A real-time preview shows the parsed task before you confirm.

Available on Pro tier.

Yes. Trueday ships 10 App Shortcuts:

• "Add task [title] to Trueday"
• "Mark [task] complete in Trueday"
• "What's my next task?"
• "Show my day in Trueday"
• "Snooze [task] in Trueday"
• "Move [task] in Trueday"
• "Replan my day in Trueday"
• "Set my context mode in Trueday"
• "Clear my day in Trueday"
• "Tell Trueday…" for a free-form request

These also work in the Shortcuts app for automation workflows.

4 widgets, plus Live Activities:

• Today (Small / Medium / Large) — Your next tasks at a glance
• Progress (Small) — A completion ring for the day
• Daily Load (Small) — How full your day is
• Next Task (Lock Screen) — Your upcoming task on the Lock Screen
• Live Activities — A running task on the Lock Screen and Dynamic Island

Widgets refresh every 15 minutes. Tapping a widget opens the relevant task in the app.

Free users get 1 widget. Pro users get all 4.

Absolutely. Security is built into every layer:

• Local-First — All data lives on your device in an encrypted SwiftData database (iOS Data Protection)
• Keychain Storage — Sensitive credentials (auth tokens) use iOS Keychain with kSecAttrAccessibleAfterFirstUnlockThisDeviceOnly protection
• No PII in Logs — Task titles and personal information are redacted in all logs
• Input Validation — All form inputs are sanitized (no XSS, max lengths enforced)
• TLS 1.3 — For any network communication
• No Third-Party Analytics — Zero external tracking or analytics SDKs

Yes. Trueday is offline-first. Every feature works without internet:

• Create, edit, and complete tasks
• Schedule generation
• Prayer time calculations
• Analytics
• Search

When you go back online and have Pro, your data syncs across your Apple devices through Trueday cloud sync, which is encrypted in transit. Sync is optional and requires a Trueday account — it is never on by default.

Yes. Export options include:

• JSON — Full data export (tasks, locations, profile, goals)
• CSV — Analytics data export
• PDF — Formatted schedule export

Import from JSON is also supported with merge or replace options. This ensures GDPR compliance and your right to data portability.

Pro users get automatic cloud sync:

• Syncs tasks, events, locations, profile, and goals across your Apple devices
• Supabase Postgres cloud backend — not iCloud or CloudKit
• Every row is protected by per-user row-level security, and all traffic is encrypted with TLS in transit
• Conflict resolution: User-pinned > Deleted > Completed > Most recent timestamp
• Real-time Postgres subscriptions for instant updates across devices
• Changes queue offline and sync automatically when you reconnect
• Works across iPhone and iPad

Free — $0/month:

• 25 active tasks
• 3 saved locations
• Timeline and Today view
• 24-hour energy curve setup
• Prayer time support
• Apple Calendar read sync
• Focus timer
• Data export and import (JSON/CSV/PDF)
• 1 home screen widget
• 7-day analytics history
• Local-first, no account required

Pro — $6.99/month (or save with annual):

• Everything in Free, plus:
• Unlimited tasks
• Unlimited saved locations with commute tracking
• Location-aware routing and travel buffers
• Natural language task creation
• Life goals and milestone tracking
• Cloud sync across Apple devices
• Apple Calendar write-back (two-way)
• All 4 widgets + Lock Screen widgets
• Recurring tasks
• Custom categories (up to 50)
• Extended analytics (365 days)
• Focus Filters (iOS Focus integration)
• Smart auto-defer
• Priority support
• Custom themes and accent colors
• AI weekly planning
• On-device ML suggestions

Pro Monthly includes a 3-day free introductory offer and Pro Yearly includes a 1-week free introductory offer. A one-time Lifetime purchase is also available for $99.99. Billed through Apple; final offers appear in the App Store purchase flow before you confirm.

Yes. Pro Monthly includes a 3-day free introductory offer and Pro Yearly includes a 1-week free introductory offer, both managed by Apple. Trueday also includes a free tier with 25 active tasks, timeline view, energy curve setup, prayer time support, and full offline use — no account required. You can experience the core planning experience before upgrading. Pro features like unlimited tasks, location-aware routing, and natural language input are available with a subscription.

Manage your subscription through iPhone Settings > [Your Name] > Subscriptions. You can change plans or cancel at any time. If you cancel, you keep Pro features until the end of your billing period, then gracefully downgrade to Free.

Yes. Go to Settings > Restore Purchases in the app. This is useful when setting up a new device.

The iPad app provides:

• Optimized layout with sidebar navigation
• Split view support for multitasking
• Keyboard shortcuts for power users
• Full timeline view on larger screen
• All iPhone features in a tablet-optimized experience

Trueday proactively suggests:

• Task properties — After typing 3 characters, auto-complete suggests titles, durations, categories, and energy levels based on your history
• What's Next — After completing a task, see a recommended next action
• Pattern detection — "You usually do Gym at 6 PM on weekdays. Create a recurring task?"
• Weekly planning — AI distributes your task backlog across 7 balanced days (Pro)

All pattern learning is on-device — no data leaves your phone.

Smart notifications include:

• Task Reminders — Configurable lead time before scheduled start
• Deadline Warnings — 24 hours, 4 hours, and 1 hour before deadline
• Overdue Alerts — 15 minutes past scheduled time
• Daily Summary — Morning briefing at 7:00 AM
• Prayer Reminders — Configurable minutes before prayer time
• Break Suggestions — During long focus sessions

All notifications respect your Quiet Hours settings and can include interactive actions: "Start Now", "Snooze 10m", or "Mark Complete".

Check these common causes:

1. Energy curve mismatch — Ensure your energy profile in Settings matches your actual daily rhythm
2. Time windows too narrow — Tasks with specific time windows may conflict with blocked events
3. Calendar conflicts — Apple Calendar events may be blocking slots. Review imported calendars in Settings
4. Too many high-priority tasks — The engine ranks by score; if everything is Critical, it can't differentiate

1. Ensure you're signed in to the same Trueday account on all devices
2. Check that cloud sync is enabled (Pro required)
3. Verify internet connectivity on both devices
4. Open Settings → Account and tap Sync Now

1. Check iOS Settings > Trueday > Notifications are enabled
2. Ensure Do Not Disturb / Focus mode isn't blocking notifications
3. Verify Quiet Hours in Trueday Settings aren't suppressing reminders
4. Restart the app to re-register notification permissions

Go to Settings > Data Management to:

• Export your data first (recommended)
• Clear all tasks
• Reset profile to defaults
• Delete account and all associated data

No. The Free tier works entirely without an account — all data stays on your device. To sync across devices (Pro), you'll sign in with one of:

• Sign in with Apple — Fastest, uses your Apple ID
• Google Sign-In — Use your Google account
• Email & Password — Traditional sign-up with email verification

Go to Settings > Sign In or the Auth screen. Choose your preferred method. Email sign-up includes password strength validation and email verification. Password reset is available from the sign-in screen.

Yes. When using the focus timer, Trueday shows a Live Activity on your Lock Screen and in the Dynamic Island:

• Focus Timer — Shows elapsed time, total duration, and progress ring
• Travel Tracking — When heading to a task at a different location, shows destination and ETA

Live Activities update in real-time and persist on the Lock Screen until your session ends.

Yes. Trueday meets WCAG 2.1 AA standards:

• VoiceOver — Full navigation support with descriptive labels on every interactive element
• Dynamic Type — All text scales with your system font size setting
• Color Contrast — Minimum 4.5:1 contrast ratio for all text
• Reduce Motion — Animations are minimized or replaced with crossfades when enabled
• Bold Text — Respects iOS Bold Text setting
• Touch Targets — All interactive elements are at least 44x44 points
• Keyboard Navigation — Full keyboard support on iPad

Yes. 5 custom notification sounds:

• Task Reminder — Gentle chime before task start
• Warning — Alert tone for approaching deadlines
• Critical — Urgent sound for overdue tasks
• Morning Chime — Daily summary notification sound
• Task Complete — Satisfying completion sound

Preview each sound in Settings > Sounds. All sounds can be individually enabled/disabled.

Contextual haptics enhance every interaction:

• Success — Task completion, safe save
• Warning — Delete actions, destructive confirmations
• Light — Button taps, toggles, picker selections
• Error — Validation failures

Disable in Settings > Haptics.

Yes. During focus sessions, play ambient background sounds: White Noise, Rain, Cafe ambience, and more. Volume is independently controllable from your media audio.

• Swipe Right 50% — Defer task (yellow)
• Swipe Right 100% — Complete task (green)
• Fast Swipe (velocity > 200 pts/s) — Auto-completes the action
• Long Press (500ms) — Context menu with Edit, Duplicate, Start, Defer, and Delete
• Drag — Move task to a new time slot on the timeline
• Pinch — Zoom the timeline in/out (0.5x to 2x scale)

Not yet. Trueday currently ships in English only.

The app is built on a string catalog that is ready for translation, and dates, numbers, and times already follow your system locale — but no additional languages have been released. Additional languages are being considered for a future update.

Yes. Go to Settings > Account & Subscription > Delete Account or visit truedayapp.com/privacy/data-rights. This permanently removes all your data. If you have been using Trueday without an account, the same screen shows Erase Local Data instead — there is no account to delete, and that clears everything held on the device.

Yes. We support:

• Data portability — Export all your data in JSON format
• Right to deletion — Full account and data removal
• Data minimization — We only collect what's necessary
• Local-first processing — Your data stays on your device by default

Refund requests are handled through Apple's standard refund process. Visit reportaproblem.apple.com or see our full policy at truedayapp.com/privacy/refunds.

• Email: support@truedayapp.com
• Security reports: security@truedayapp.com
• Standard response: 24–48 hours
• Priority response (Pro): within 24 hours, Monday–Friday